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Instructions for POSTER PRESENTATIONS
DIMENSIONS: For your poster, a board will be provided; the board is oriented in a “portrait” format, for containing A0 posters (84,1 × 118,9 cm). Push tacks or Velcro fasteners will be provided at the conference to mount your poster to the board.
ORGANIZING YOUR POSTER: Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see what it will look like and to make sure that you have all of the necessary pieces.
The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title, put the author(s)’ name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size.
PRESENTING YOUR POSTER: Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the poster session. If you need extra presentation materials, such as a video display or computer, you are required to bring them yourself; note that any equipment used in the poster area should be battery-operated, since power will not be provided on the floor. Each poster session is 2 hours long; a presenter must be present at your poster during the entirety of the session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.
PRIOR TO YOUR PRESENTATION: Please put up your poster during the break before your session starts, and take it down immediately after your session ends. Please go to the poster session 30 minutes before the session starting.
EQUIPMENT PROVIDED: Push tacks or Velcro fasteners will be provided at the conference to mount your poster to the board. No printers are available on site.
Instructions for ORAL PRESENTATIONS
PRESENTATION TIME: Presentation time is critical; each paper is allocated about 15 minutes for technical sessions, including time for questions, session-chair introductions, and any set up that is not completed in advance. We recommend that the presentation of your slides leave minutes for introduction by the session chair and questions from the audience. To achieve appropriate timing, organize your slides around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Be prepared to begin your presentation as soon as the prior presenter has finished; it is important to keep on schedule.
PRIOR TO YOUR PRESENTATION: Come to the room during the break immediately prior to your session and upload your presentation to the computer in the room. Note: the presentation computer has ONLY a USB port; there is no CD-ROM or other disc drive. You must also meet with your Session Chair at this time so that your Session Chair is aware that you are present; your Session Chair may also have last-minute instructions for your presentation.
EQUIPMENT PROVIDED: All lecture rooms will be equipped with a computer, a video projector, and in some of them a microphone. Each computer will have a USB port; there will be no other equipment available. Each computer will have a recent version of the Windows OS installed as well as Acrobat Reader software. While PowerPoint will also be provided, presenters are strongly urged to use PDF for their presentations to avoid issues with fonts and other problems. Remember to embed all your fonts into your PDF presentation. Keep in mind that some of the oral presentations will be given in halls that are quite large. When preparing your slides, make sure that they will be legible for the entire audience (i.e., use fonts of sufficient size).